Munchkin Models – Terms and Conditions of Representation
These Terms and Conditions (“Terms”) apply to all individuals engaging with Munchkin Models (“the Company”), including parents or legal guardians acting on behalf of a child or dependent (“Model”).
By accepting an Offer of Representation, creating a profile, paying an administration fee, or using the Company’s services, you agree to be bound by these Terms.
These Terms are governed by the laws of England and Wales and interpreted in accordance with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, alongside applicable international laws and standards where relevant.
Assignment – Any project, campaign, audition, casting, promotional activity, modelling engagement, advertising campaign, entertainment production, e-commerce shoot, editorial feature, social media campaign, PR activity, or related media work arranged or facilitated by the Company.
Client – Any brand, agency, production company, photographer, casting director, or organisation considering, booking, or reviewing the Model through the Company.
Company – Munchkin Models, including its affiliates, subsidiaries, websites, applications, and associated trading names.
Model – The individual represented by the Company, including any parent or legal guardian acting on behalf of a child.
Offer of Representation – A formal invitation by the Company for the Model to join the platform and representation services.
Online Platform – The Company’s digital profile and casting platform used to display Model portfolios and manage submissions.
Representation – The promotional, administrative, marketing, profile hosting, casting submission, and talent management services provided by the Company.
Term – The agreed duration of representation, typically one, two, or three years.
Territory – Any country or region in which the Company operates or promotes talent, including but not limited to the United Kingdom, Europe, United Arab Emirates, United States, Australia, Japan, and China.
2.1 The Company operates as an employment agency and talent representation platform in accordance with applicable UK legislation and equivalent international standards where applicable.
2.2 Upon acceptance of representation, the Company acts as a non-exclusive representative of the Model.
2.3 The Model may register with other agencies or platforms unless expressly agreed otherwise in writing.
2.4 The Company provides profile hosting, casting visibility, promotional exposure, administrative support, and eligibility for consideration for assignments.
2.5 The Company does not guarantee:
- Castings,
- Auditions,
- Shortlist selections,
- Work opportunities,
- Earnings,
- Client contact,
- Frequency of submissions,
- or employment of any kind.
2.6 All booking, casting, and shortlist decisions are made solely by Clients and remain entirely outside the Company’s control.
2.7 The Company is not obligated to submit every Model for every opportunity and may determine suitability at its sole discretion based on client requirements, location, age, appearance, availability, image quality, experience, licensing considerations, or other commercial factors.
2.8 Verbal discussions, onboarding calls, marketing materials, examples of previous work, or informal guidance do not constitute contractual guarantees or promises of future work.
3.1 Any registration or representation fee paid to the Company is an administration and platform access fee covering services including profile creation, hosting, maintenance, client visibility, administrative processing, marketing, and promotional activities.
3.2 Fees are not payments for guaranteed employment, castings, assignments, or earnings.
3.3 The Company does not guarantee that suitable opportunities will arise during the Term.
3.4 Opportunities within the modelling and entertainment industry are highly competitive and depend on numerous variables including market demand, seasonal trends, client preferences, demographics, location, availability, and current campaign requirements.
3.5 Refunds will not be provided due to:
- Lack of castings,
- Lack of bookings,
- Unsuccessful applications,
- Lack of shortlist selections,
- Market conditions,
- Client decisions.
3.6 The Company may, at its sole discretion, extend representation terms where it considers appropriate.
4.1 The Model or parent/guardian agrees to provide accurate, truthful, and up-to-date information at all times.
4.2 The Model must maintain high-quality, recent portfolio images in accordance with Company guidelines.
4.3 The Model or guardian must promptly notify the Company of any changes to:
- Appearance,
- Measurements,
- Contact details,
- Availability,
- Location,
- Eligibility to work.
4.4 The Model agrees to behave professionally and respectfully during all assignments, castings, communications, and interactions.
4.5 Parents or guardians remain fully responsible for supervising children at all times.
4.6 The Model agrees not to misrepresent the Company, its services, or relationships with Clients.
4.7 The Model agrees to comply with all applicable child performance licensing, safeguarding, welfare, and legal requirements.
5.1 The Company will use reasonable commercial efforts to promote suitable Models through its platform, marketing activity, direct submissions, and client outreach.
5.2 The Company may promote Models through:
- Its website,
- Social media,
- Digital advertising,
- Casting databases,
- Email campaigns,
- Client submissions,
- Partner networks.
5.3 The Company reserves full discretion regarding how, when, and where Models are promoted.
5.4 The Company will take reasonable steps to comply with applicable data protection and safeguarding laws.
6.1 The Company is authorised to negotiate and collect payments from Clients on behalf of the Model.
6.2 The Company shall deduct its agreed commission before releasing payments to the Model.
6.3 Standard commission rates are:
- 30% for registered Models,
- 40% for unregistered or external Models,
unless otherwise agreed in writing.
6.4 Payments are typically processed after cleared funds have been received from the Client.
6.5 The Company cannot guarantee payment timelines where delays are caused by Clients or third parties.
6.6 Where a Client pays a Model directly, the applicable commission remains payable to the Company within 7 days.
6.7 Additional commissions may apply for global usage, perpetual licensing, exclusivity arrangements, or extended media rights.
7.1 The Model grants the Company the right to use submitted images, names, likenesses, videos, and related materials for promotional, marketing, editorial, and commercial purposes connected with the Company’s services.
7.2 The Model confirms they hold all necessary permissions and parental consents relating to submitted content.
7.3 The Company reserves the right to remove, reject, or edit portfolio content that it considers unsuitable, low quality, misleading, offensive, or commercially inappropriate.
8.1 The Model agrees to receive communications by email, SMS, WhatsApp, phone, social media, or other electronic methods where applicable.
8.2 The Company cannot guarantee response times or ongoing individual feedback regarding unsuccessful submissions.
8.3 Clients frequently do not provide feedback on unsuccessful applications, shortlists, or castings.
9.1 The Company encourages concerns or disputes to be raised directly before publication online.
9.2 The Model agrees not to publish knowingly false, misleading, defamatory, or malicious statements regarding the Company, its staff, Clients, or representatives.
9.3 The Company reserves the right to suspend or terminate accounts where abusive, threatening, defamatory, or inappropriate conduct occurs.
9.4 The Company maintains close working relationships with brands, casting professionals, production companies, photographers, and commercial partners. Public negative reviews, defamatory statements, or damaging online commentary made by a Model or parent/guardian during an active representation term may materially harm the Company’s commercial reputation and client relationships.
Where the Company reasonably believes that a public review, social media post, or online statement has damaged or may damage the Company’s reputation, business operations, client relationships, or ability to represent talent effectively, the Company reserves the right to immediately terminate representation and deactivate the associated account without refund.
9.5 Following termination under this section, the Model’s profile, portfolio visibility, submissions, and representation services may be removed immediately from the platform.
9.6 Any future request to rejoin the Company following termination under this section shall be entirely at the Company’s discretion. The Model or parent/guardian may be required to submit a new application and pay any applicable registration or administration fees in order to be reconsidered for representation.
10.1 Models are entitled to a 14-day cooling-off period in accordance with applicable consumer laws, provided no promotional or representation services have commenced.
10.2 Once profile creation, promotion, marketing, or representation services have commenced, deductions may apply to reflect services already provided.
10.3 The Company may terminate representation immediately where these Terms are breached.
10.4 The Model may terminate representation by providing written notice.
10.5 The Company reserves the right to retain commission for assignments secured during the active Term, including payments received after termination.
11.1 Optional portfolio or test shoots may be offered independently of representation.
11.2 Participation in portfolio shoots does not guarantee representation, castings, or work opportunities.
11.3 Parents or guardians remain responsible for children during all shoots and studio sessions.
11.4 The Company is not responsible for third-party photographers, studios, or suppliers except where legally required.
The Company aims to operate in accordance with applicable international laws and standards, including but not limited to:
- UK GDPR and Data Protection Act 2018
- Conduct of Employment Agencies and Employment Businesses Regulations 2003
- Australian Privacy Act 1988
- UAE Data Protection Law
- COPPA and applicable US child performer regulations
- Applicable privacy, advertising, and image rights laws in Japan, China, and other operating regions
13.1 The Company shall not be liable for:
- lack of castings or bookings,
- client decisions,
- market demand,
- loss of opportunity,
- indirect financial loss,
- reputational loss,
- disappointment relating to industry outcomes.
13.2 The Company’s total liability shall not exceed the total administration fees paid by the Model during the active Term, except where prohibited by law.
13.3 Nothing within these Terms excludes liability that cannot legally be excluded under applicable law.
These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales.
Where required by mandatory local laws, additional consumer protections or legal requirements in the Model’s country of residence may also apply.
